No more lost paperwork! Use the Datamolino mobile app to scan receipts or have suppliers email bills directly to your Datamolino folder.
Sometimes you don’t want to put all your paperwork in one bucket. Datamolino lets you manage automation scenarios based on locations, departments or document types.
Manage your paperwork with minimum effort thanks to streamlined document collection, automated data entry and bill processing automation.
Accurate and quick data inputs let you complete bookkeeping faster, unlocking new possibilities for tracking business performance.
The system learns how you handle your transactions and you can also set your own automation rules. This will let you focus on tasks that matter.
In addition to Purchase Bills & Receipts data capture, Datamolino can capture your sales invoices and push them to Xero or QuickBooks Online.
Forward email receipts to Datamolino and upload the rest via email, web, or the mobile app. Datamolino also supports multi-page scanning.
Automate invoice coding, including descriptions, ledger accounts, tax codes, tracking categories, due dates and line items.
Review transactions before exporting or set up automatic export. Datamolino syncs everything to your accounting system.
Forward email receipts to Datamolino and upload the rest via email, web, or the mobile app. Datamolino also supports multi-page scanning.
Automate invoice coding, including descriptions, ledger accounts, tax codes, tracking categories, due dates and line items.
Extract line items and their data including descriptions, quantity and line item amounts. Code transactions at a line or keyword level. Learn more about line items
Review transactions before exporting or set up automatic export. Datamolino syncs everything to your accounting system.
Automate invoice coding, including descriptions, ledger accounts, tax codes, tracking categories, due dates and line items.
Get a complete snapshot of your financial documents, enabling quick insights and decision-making.
Get a complete snapshot of your financial documents, enabling quick insights and decision-making.
Get a complete snapshot of your financial documents, enabling quick insights and decision-making.
Save time on researching which solution fits your business.
Book a demo for a personalized screen-sharing session with our product expert. We will answer your specific questions about how Datamolino works in your context.
Seamlessly connect Datamolino with Xero to streamline your accounting processes and enhance your workflow efficiency.
Create new suppliers in Xero directly from Datamolino and include necessary details such as bank details for batch payments where required.
You can easily navigate from Datamolino to the supplier card in Xero or a specific exported document.
Easily upload bills, receipts, and other financial documents through our user-friendly web app interface.
Automatically import and categorize purchase bills, reducing manual data entry and ensuring accurate record-keeping.
Manage credit notes efficiently by importing them directly into Xero, keeping your accounts up-to-date.
Easily import sales invoices from Datamolino to Xero, ensuring all your sales data is accurately recorded.
Export transactions into Xero Bank Transactions to aid in accurate reconciliation and comprehensive financial tracking.
Manage the approval workflow by setting the status of documents to Draft, Awaiting Approval, or Approved, ensuring proper review and authorization.
Capture and transfer detailed invoice descriptions, providing valuable context and clarity for each transaction.
Import invoices with detailed line items, including quantities, for precise inventory management and cost tracking. Optionally, sync your inventory data between Datamolino and Xero, keeping your stock levels and valuations accurate and up-to-date.
Connect Datamolino with QuickBooks Online to streamline your bookkeeping and enhance your financial management.
Create new suppliers in QuickBooks Online directly from Datamolino and include necessary details if required.
Purchase Bills, Supplier Credit, Expenses and Cheques are all supported.
Easily import sales invoices from Datamolino to QuickBooks Online, ensuring all your sales data is accurately recorded.
Manually edit or automate locations, classes or mark as billable.
Capture and transfer detailed invoice descriptions, providing valuable context and clarity for each transaction. Import invoices with detailed line items, ensuring precise tracking of inventory and expenses.
With the help of Datamolino, Accountancy Matters transformed bookkeeping for golf clubs, scaling from 60 to 10,000 docs/month.
Read the case study
There are multiple ways to upload your documents, and additional features ensure everything stays consistent and organized.
You can batch scan your paperwork. Datamolino can automatically split multi-page PDFs into individual transactions for easier processing.
Datamolino automatically identifies duplicate files during upload and does not process them, ensuring your records remain clean and organized.
If you happen to upload the same bill as digital invoice and later scan the invoice that came with the delivery, Datamolino will detect and resolve duplicate entries, ensuring your financial data is reliable.
Each folder has a distinct email address. You can use keywords in the subject line to tell Datamolino how to process the email.
Manage your documents on the go. Snap pictures of receipts and upload them into Datamolino, ensuring no paperwork gets lost.
Easily upload bills, receipts, and other financial documents through our user-friendly web app interface.
There is more to invoice extraction than looking up the date and invoice total. Datamolino can extract all invoice data including invoice descriptions and line items.
Purchase bills and receipts are just the start. Datamolino can identify credit notes and has a separate subfolder for your sales invoices.
Capture detailed descriptions for expenses, purchases, and sales. It helps you keep track of your expenses more accurately for better financial management.
Where possible, Datamolino captures the tax breakdown-on the bill to make processing multiple tax rates easy.
Extract and process line items for detailed reporting, inventory or easy management of pass-through billable expenses.
Do you need to process documents in other than English language? No problem! Datamolino supports all languages using Latin script.
Datamolino automatically captures any world currency printed on the invoice. You can also set a default currency for each of your suppliers.
If you need to process not only bills and receipts, but also your sales invoices, look no further. Each folder contains a Sales subfolder allowing you to process these as well.
This is where you can save most of your time when handling paperwork. Datamolino offers multiple tools for you to quickly categorise invoices down to the line item level.
Datamolino will automatically match each invoice and receipt to the supplier pulled in from your accounting software.
Datamolino learns how you categorise your bills into ledger accounts and tracking categories. You can also preset your own invoice coding for each supplier.
When working on the line item level, you can save time by editing multiple line items at once or set up keyword based rules to automate the line item coding.
It is easy to review if your line items add up to the invoice total. You can spot any discrepancies with Datamolino’s validation widget.
If you collaborate on document processing there is an easy way to discuss a bill by leaving a comment right next to it. No need to email back and forth.
Automate line item coding using keywords. You can setup rules specifically for a certain supplier or general rules for the whole organisation.
When you need to code a bill across multiple accounts or tracking categories, Datamolino offers a Bill Split functionality that will create line items based on fixed amounts and percentage splits.
Many paperwork related tasks can be automated. Document ingestion, invoice processing and export into your accounting.
With Datamolino you can achieve the best balance between automation and manual control where your attention is required.
You can set up how you want to categorise your bills and receipts in multiple scenarios. Set defaults for the folder or save presets for each supplier. You can drill down to the line item level and create rules for line items.
You can create all presets upfront or have Datamolino learn how you work as you go.
Sometimes a supplier rule is not enough. Create folders for your organisation to create different automation rules for each folder. This can help you automate based on projects, locations, company branches or departments. You can also create a folder for specific document types (like gas receipts) or for personal expenses.
Automate the export of your data to streamline your workflow. Set up automated exports to ensure that your financial reports are always up-to-date and ready.
Using multiple folders in Datamolino is a lesser known super power. For example, you can create a folder for each location to automate tracking categories based on where the invoice was received. The same works for your projects or company departments.
There is no need to mix all your bills in one bucket. Each company can have multiple folders in Datamolino with bespoke automation rules. Sometimes you want to automate bills based on what was purchased (i.e. separate folder for gas receipts) or based on who is responsible for the purchase.
Datamolino is directly integrated with Xero and QuickBooks Online. It also has its own API that allows developers to use Datamolino in their own software.
When working with Xero and QuickBooks Online you can expect to have all the necessary features at your fingertips.
Create new suppliers in from Datamolino and include necessary details such as bank details for batch payments where required.
Datamolino gives you a direct link to every exported document. You can easily navigate from Datamolino to your accounting software and never lose your place.
Datamolino supports export of all supported document types into Xero and QuickBooks Online, including Purchase Bills, Sales Invoices, Credit Notes, Bank Transactions.
Capture and transfer detailed invoice descriptions, providing valuable context and clarity for each transaction.
Import invoices with detailed line items, including quantities, for precise inventory management and cost tracking.
Where available, you can sync your inventory data keeping your stock levels and valuations accurate and up-to-date.
You can turn on invoice approval if you need multiple people to review each invoice before pushing it your accounting software. Use Datamolino’s simple approval process or pair it with an app such as ApprovalMax.
Get a complete snapshot of your financial documents, enabling quick insights and decision-making.
Create folders for companies, departments, and projects to manage complex use cases, or create a folder for each company to keep things simple.
Datatamolino allows you to connect multiple folders to the same organisation in Xero or QuickBooks Online, which unlocks more granular user access and automation rules based on departments or projects.
Invite users into specific folders to enhance collaboration and maintain organized access control.
Quickly search for invoices across all your folders. If you are looking for a particular document, you can search your whole account at once without navigating to the specific folder.
Quickly see if a folder has been recently updated or if documents are waiting too long for export into your accounting software. Datamolino shows you the urgency and time gaps on the dashboard.
Simplify your paperwork management and automate the time consuming parts of the accounts payable process.
With simple approval structure, folder notes and other features, your teams can easily collaborate on your clients’ accounts
Automate data entry and invoice coding, reduce mistakes and eliminate the need for tedious follow-ups.
Datamolino has a built-in set of reports that help you manage your data and get insights on how to better streamline your invoice processing.
With the “Actionable items report” you can quickly see a detailed overview of pending items across your folders that need your attention
The “Purchase history report” helps you track and analyze your spending patterns and supplier relationships over time.
Track which user is exporting the most documents over a given period with the “User exports” report. You can also see how much of your data is automatically exported to track how you are doing on the automation front.
There is a human on the other end ready to help you. While automation is important we understand that human touch is preferable in certain situations.
You can count on our support team to help you with anything Datamolino related.
Get instant assistance through our live chat feature, available to answer your questions and resolve issues in real-time.
Utilize screensharing for more complex problems, allowing our support team to see exactly what you’re experiencing and provide precise solutions.
Ask for a call. Speak directly with our knowledgeable support staff over the phone for quick and effective problem resolution.
If you are into self-help, we have a whole helpdesk full of articles to walk you through all Datamolino features.
If you are more of a visual type, our Youtube as a full playlist of Datamolino walkthroughs to show you the ins and outs of the most important features.
If you have scrolled down this far, thanks! And yes, we have an API for developers that want to implement high quality data capture within their product.
Our API is well documented and has a Postman file so you can get started with ease. Our team can support you throughout the integration process.
Our API has been now used for years by other software vendors that need invoice data capture to unlock value within their product. From construction industry apps all the way to real estate management software.
Most developers are able to finish their implementation within two weeks. We can create a sandbox for you to test your implementation before your code to production.
Save time on researching which solution fits your business.
Book a demo for a personalized screen-sharing session with our product expert. We will answer your questions and find out how Datamolino fits your workflow.