Bring documents together
Clients email invoices, upload scans or photograph receipts. Keep each company’s documents in its own folder.
Invoice capture, coding
and approval.
Capture invoices and receipts, reuse your saved coding rules and send prepared data to your accounting software. Invoice approvals are included, so the right person can approve the purchase while your team handles the books.
14 days free, no payment details needed.
470+published customer reviews
Charlie GriffithsXero App Store customer
Does what it says on the tin, excellent app that I wouldn't be without for recording VAT receipts.
RADIKALIS digital accountingPieter Rademan, Director
Definitely the best app to convert scanned bank statements.
Tony LoneraganXero App Store customer
Datamolino captures bill descriptions and line items which makes it a pleasure to use with Xero.
Willem CecchiXero App Store customer
Great initial service by Lubica from Datamolino.
Zahra NazamXero App Store customer
such an amazing team, very helpful, very professional
Tom FairfaxXero App Store customer
This has really helped cut down our processing time!
BKLArchie Gilbert, Semi Senior Accountant (MAAT, ACA trainee)
Speedy help 2 days before Christmas which allowed us to meet deadlines for March accounts
Alan DavidsonXero App Store customer
We must have processed around 20,000 invoices on Datamolino now
James OnumonuXero App Store customer
Easy to use and customer support staff Lubica is always so helpful!
Natalie BellXero App Store customer
We are going paperless and I save so much time as I no longer have to key anything in.
Robbert SwindenXero App Store customer
in less than a day he'd sorted the issue out and updated me via email, awesome!
BKLIndre Radziute, ABS Semi-senior
Great and efficient software, easy to use and a quick support team on hand.
Rebecca NewmanXero App Store customer
I absolutely love Datamolino, it is easy to use, quick and is a great addition to Xero.
Daniel AndertonXero App Store customer
Datamolino and Xero very easy to use, and quick transfer, even on free 10 monthly uploads starter plan.
Olly LockettXero App Store customer
Great tool, saves us lots of time as it outsources / automates data entry.
Jane CostiganXero App Store customer
the help and guidance has been prompt and so helpful.
Accountancy Matters LimitedPaul Mould, Director
we now have around 5,000 documents per month running through the system and we couldn't do what we do without it!
Matt HodgesXero App Store customer
Michaela was able to quickly resolve my invoice upload query via the chat function.
Nikita RadkevitchXero App Store customer
great and easy software to use. very user friendly.
matthew ConstableXero App Store customer
we save a lot of time that was previously spent typing invoices in manually.
Richard BurtonXero App Store customer
They reduce the processing time for invoices by 100x.
Cloud Bookkeeping WarwickSamantha Heynes, Founder, bookkeeping practice
we've saved hours in bookkeeping time per client which has enabled us to take on more clients without having to increase our number of staff in the practice.
Marina BolgerXero App Store customer
The speed and accuracy at which it converts data is very impressive, even from handwritten and foreign language bills.
Karl HoweBluepath, Director
It saves us time and energy dealing with a wide range of invoices
Bob GradonCound & Co, Owner / Managing Partner
Exceptional customer support from Lucia and Lubica
Paul ClarkPaul Clark Accountants, Principal (firm bears his name)
This is an excellent system which has enabled us to speed up the input of sales and purchase invoices considerably.
MacalvinsVasanti Maru, Practice Director / Practice Manager
Response time was excellent i was sent step by step instructions on how to resolve my issue and once done a further email to make sure i was sorted.
ClaireGetApp customer
Datamolino was so easy to set up and even easier to use!
Verified reviewerGetApp customer
Our incoming bills get forwarded by email to Datamolino and shortly after they pop up in Xero ready to be approved and paid.
JasonGetApp customer
Data Extraction is very good, the software is easy to use, chat support feature is excellent and very responsive.
WaquasGetApp customer
it accurately extracts data from invoices and pushes the invoices into our Xero without the need to review
AccountingPreneurAmal Simothy, Director, FCCA
What really stands out for us is a very good customer service and dedicated support account manager services for any queries we have had so far.
MichaelGetApp customer
Datamolino is absolutely amazing and saves us hours of manual input time every single week in our business.
DavidGetApp customer
Datamolino automates the processing of invoices and bills better than any other product we have tried on the market.
Verified reviewerGetApp customer
A good pricing model means its cheap to use, and it can process sales invoices too.
Hana ZainalAccela Pte, Freelance Accountant | Xero Pro
Datamolino makes my life easier as I dont have to manually extract each invoice
Wilson PartnersZoe Hellmuth, Head of Outsourcing / Director of App Stack Advisory
We have found it very useful and accurate, saving us time on the processing side so that we can focus more on the higher level reporting and advisory.
Andy HawkinsPropel by Deloitte, Financial Controller (Ascendant); earlier Propel by Deloitte
The support team are the best around, always get a fast reply with good results whenever I've contacted them!
Katriona RichardsonPebbles Bookkeeping, Certified Bookkeeper
There is no pricing per client, it is based on what you, in my case a bookkeeper uses.
Jane MitchellMitch Consulting, Director (now retired)
It has saved a lot of time as I no longer have to manually input the majority of invoices.
Michaela ZeinFantail Accountancy, Director & Accounts Consultant (ICAEW)
the supplier automation functionality has saved us hundreds of hours of manual data-entry time.
Naked AccountingMalcolm Veall, Xero Certified Chartered Accountant, Partner
We have used Datamolino to include in Xero lots of invoices on sales side
Jack, United StatesQuickBooks Marketplace customer
It's much quicker and more accurate than other Invoice OCR tools I've tried and is genuinely good value for money.
CMSUniformsNashvilleQuickBooks Marketplace customer
I have been able to eliminate a position that was once reserved for hand keying invoices into QB.
MichaelandJamieQuickBooks Marketplace customer
You can literally take a photo of a receipt and it can accurately and automatically go straight into quickbooks with the correct tax codes
AndreaQuickBooks Marketplace customer
It saved me hours from entering invoices accurately.
Works with your accounting software.
What Datamolino does.
Capture and code your invoices, get purchases approved and convert bank statements.
Invoice automation
Invoices and receipts, captured and coded.
Email, upload or photograph supplier bills, sales invoices and receipts. Datamolino captures the details, splits PDF batches and applies your saved coding rules. Your team checks the result and sends it to accounting.
Explore invoice automation- New
Invoice approvals
The right person signs off each purchase.
Choose who approves and in what order, with one or all approvers at each stage. Approvers sign off on the web or in the mobile app, while your team finishes the coding.
Explore invoice approvals
Approvals are included with invoice automation.
Bank statements
Statement PDFs, turned into transactions.
Upload a bank statement PDF and get the transactions back as rows you can check and import into your accounting software. Use it on its own, without invoice capture.
Explore bank statement conversion
Also available on its own.
How Datamolino fits your team.
See the benefits for your practice or business.
- For accounting and bookkeeping firmsPrepare client books and make document collection easier.See benefits for your practice See benefits for your practice
For accounting and bookkeeping firms
Explore the practice workflowYour team prepares the books. Your clients supply the context.
For your practice
Keep each client’s documents and rules in their folder. Code detailed invoices in bulk, reuse description and keyword rules, and check the totals before export.
For your clients
Email invoices, upload sales documents or photograph receipts. Approve purchases when your workflow requires sign-off.
Reuse saved accounting decisions
Apply saved supplier coding, description matches and keyword rules. Review invoice lines and split costs before export.
Get the purchase approved
Route the invoice to the client for approval when needed. Your team keeps control of the accounting.
- For businessesCollect invoices, manage approvals and prepare your accounts.See benefits for your business See benefits for your business
For businesses
Explore the business workflowLess repeat entry for your finance team.
Your suppliers or colleagues send the invoices. Your finance team or bookkeeper reviews the captured lines, applies saved coding and allocates shared costs. Managers approve purchases when required.
Bring documents together
Colleagues email invoices, upload documents or photograph receipts in the mobile app. Everything is prepared in one place.
Reuse saved accounting decisions
Reuse saved supplier coding and line-item rules. Your finance team reviews the details instead of entering them again.
Get the purchase approved
Route invoices to the relevant managers for approval. Your finance team prepares the books while they approve the purchases.
From supplier invoice
to your accounting software.
Follow one invoice as it is captured, coded with your saved rules, approved and exported.
Step 1 of 5
Collect
Upload a PDF, forward an email or photograph a receipt. The original document is always kept with the data.
Capture supplier details, dates and amounts, including individual invoice lines on an eligible plan.
Apply saved supplier defaults and line rules. Review any exceptions before export.
The client or manager approves the purchase in the app or on the web. Skip this step when approval isn’t needed.
Send the prepared invoice data and original document to your connected accounting software. Complete any final coding before export.
Browse all Datamolino features
Every feature in one catalogue, from tracking categories and line-item rules to approvals and bank exports.
Used by accounting firms and business teams.
What customers say.
“I moved to Datamolino from Dext (when it was Receipt Bank) around 7 years ago, whilst working in industry, and have never looked back as of today … (albeit, I still have the occasional client on other platforms so I stay curious re: others)”
Dave Sellick
Founder of Sidgrove Accounting
What makes Datamolino different.
Coding rules saved from your own decisions, approvals included and one inbox for every invoice format.
Code each invoice line once.
Reuse it on the next one.
Code individual invoice lines.
Reuse the last exported coding for the same supplier and exact description. Use keyword rules when part of the description changes.
Split a bill by amount or percentage.
Create lines using fixed amounts or percentages. Apply a one-off split with Xero or QuickBooks, or automate recurring supplier bills.
Review the totals before export.
Edit lines in full screen, apply coding in bulk and compare the total with the original invoice. Resolve any differences before they reach your accounting software.
One inbox for every invoice.
E-invoices, PDFs and receipt photos all take the same three steps on their way to your accounting software.
Documents arrive
Peppol e-invoices, emailed PDFs, uploads and receipt photos land in the same inbox.
Made ready
Datamolino captures the details and applies your saved coding rules. Your team checks them.
Sent to accounting
Approved where needed, then sent to your accounting software with the original document.
Approval and bookkeeping handover
Approvals are included in your subscription. The purchase decision and the accounting stay separate, so everyone does their own part.
Your team prepares the coding
Datamolino captures the invoice and applies your saved coding rules.
The right person approves
The client or manager signs off the purchase on the web or in the app.
Your team finishes and exports
With Keep documents editable on, the coding can be finished after approval.
Compare Datamolino with your shortlist.
Compare the way each product handles your documents, coding and approvals.
Practical guides for your team.
Work through the details before you change your process.
Set up consistent invoice codingDescription matches, keyword rules and the exceptions your team reviews.Separate review, approval and exportDecide what each check covers and who is responsible for it.Agree the workflow with your clientsA practical guide to collecting documents and sharing responsibilities.
Customer support
from real people.
A question about a document or your setup? Lubka and the Datamolino support team will help you work it through.
What customers say about our support
Willem CecchiXero App Store customer
Great initial service by Lubica from Datamolino.
BKLArchie Gilbert, Semi Senior Accountant (MAAT, ACA trainee)
Speedy help 2 days before Christmas which allowed us to meet deadlines for March accounts
Zahra NazamXero App Store customer
such an amazing team, very helpful, very professional
Alan DavidsonXero App Store customer
We must have processed around 20,000 invoices on Datamolino now
Robbert SwindenXero App Store customer
in less than a day he'd sorted the issue out and updated me via email, awesome!
Matt HodgesXero App Store customer
Michaela was able to quickly resolve my invoice upload query via the chat function.
Accountancy Matters LimitedPaul Mould, Director
we now have around 5,000 documents per month running through the system and we couldn't do what we do without it!
Lewis TaylorXero App Store customer
Staff were very helpful with an email forwarding question.
Liu JingkangXero App Store customer
Very fast and useful feedback by the customer service!
Sam TedderXero App Store customer
Excellent service came back to me straight with the information I needed.
Lucy BaytonXero App Store customer
The support helpdesk was very quick, efficient and helpful in resolving our issue.
MacalvinsVasanti Maru, Practice Director / Practice Manager
Response time was excellent i was sent step by step instructions on how to resolve my issue and once done a further email to make sure i was sorted.
Blair Fielding-SmithXero App Store customer
the staff are so friendly and always are willing to help
Rosemary AlcuriXero App Store customer
Anytime there is an issue, a response is received within 5 minutes and sorted out easily.
Sean MasseyXero App Store customer
Not only does the software greatly improve efficiency and speed of data-entry
Bob GradonCound & Co, Owner / Managing Partner
Exceptional customer support from Lucia and Lubica
AccountingPreneurAmal Simothy, Director, FCCA
What really stands out for us is a very good customer service and dedicated support account manager services for any queries we have had so far.
MichaelGetApp customer
Datamolino is absolutely amazing and saves us hours of manual input time every single week in our business.
TessaGetApp customer
Very easy to import documents via a variety of methods and the customer support is excellent.
Verified reviewerGetApp customer
Even when it's not worked as expected the response from customer service has been awesome and we've worked together to resolve issue.
Verified reviewerGetApp customer
The support team is super responsive and happy to answer any question no matter how obvious or complex
Verified reviewerGetApp customer
The customer service team have helped me on a number of occasions and have gone way above my expectations.
Verified reviewerGetApp customer
They are very quick to answer chats, sort out problems
Verified reviewerGetApp customer
The support staff are amazing, their passion to resolve any issues and ensure that customer is happy is key.
Suhita LightwellXero App Store customer
Datamolino is a good time saver for data entry and the Datamolino team has great customer service for troubleshooting any issues that come up
Richard MonjackXero App Store customer
Issue was quickly sorted and 10 out of 10 for customer service
Josh WhittingtonXero App Store customer
Great support team - very quick to respond and very friendly
Darren JonesXero App Store customer
You feel like a real valued client rather than someone to bill each month.
Nilesh UpadhyayXero App Store customer
Support is very fantastic and solution oriented !!
Howard SherbourneXero App Store customer
it integrates really well with Xero and so easy to use.
xSource | Cornelia C. .Xero App Store customer
The support team was fast and efficient, our issues have been resolved very quickly.
Accounts FarnhamXero App Store customer
This was an extremely professional experience Lucia was very helpful and resolved my problem
Matthew RussellXero App Store customer
Very easy to use, Datamolino takes the hassle of having to enter all your invoices onto Xero manually.
Darren BrownXero App Store customer
Alex even made and shared a video to show me what I needed.
Jon JohnsonXero App Store customer
great product and efficient help when you need it.
Shaumiya KirubanathanXero App Store customer
Michal went above and beyond to help me with my query.
David HavelinXero App Store customer
It's such a convenience to be able to capture receipts on the road with a simple photo and then forget about them.
Carl PalinXero App Store customer
I have tried other software out for processing invoices for clients and DM is by far the best.
Mish FramptonXero App Store customer
Save yourself, money, time and errors by using this software!!!
Stephanie MangrichXero App Store customer
Michal and Alex were very helpful and have great follow up procedures to make sure we're getting the assistance we need.
Tessa WestXero App Store customer
Just started using Datamolino and so far I think it is excellent.
Ela MillerXero App Store customer
Their friendly, knowledgeable and patient approach allow us to resolve the issue and there was no question too silly to be asked.
Xero 01 AccountsXero App Store customer
It's a pleasant experience to use Datamolino.
Janelle WallaceXero App Store customer
what a great product to use & the support is fantastic :)
Miguel CalabreseXero App Store customer
Great software and even better help from the back office team!
Andy HawkinsPropel by Deloitte, Financial Controller (Ascendant); earlier Propel by Deloitte
The support team are the best around, always get a fast reply with good results whenever I've contacted them!
See Datamolino
with your own invoices.
Book a demo and we will show you capture, saved coding and approvals with documents like yours. Prefer to look first? Watch the two-minute overview.
14 days free, no payment details needed.
