Bring documents together
Clients email invoices, upload scans or photograph receipts. Keep each company’s documents in its own folder.
Invoice capture, coding
and approval.Invoice automation
for your practice.Capture invoices.
Send them to accounting.
Capture invoices and receipts, reuse your saved coding rules and send prepared data to your accounting software. Invoice approvals are included, so the right person can confirm the purchase while your team handles the books.
Your clients send documents and approve purchases. Your team prepares the invoice lines, applies saved coding and sends the result to accounting. Keep client decisions and bookkeeping together, with approvals included.
Bring your team’s invoices and receipts together. Apply your saved coding, approve purchases in the mobile app and send prepared bills to finance or your accountant. Invoice approvals are included.
470+published customer reviews
Used by accounting firms and business teams.
Clear selection
Your team prepares the books. Your clients supply the context.
For your practice
Keep each client’s documents and rules in their folder. Code detailed invoices in bulk, reuse description and keyword rules, and check the totals before export.
For your clients
Email invoices, upload sales documents or photograph receipts. Answer questions about a purchase and approve it when your workflow requires sign-off.
Reuse the accounting decisions
Apply saved supplier coding, description matches and keyword rules. Review invoice lines and split costs before export.
Get the purchase confirmed
Ask the client’s responsible person to approve a purchase when needed. Your team keeps control of the accounting.
Less repeat entry for your finance team.
Colleagues supply the invoices. Your finance team or bookkeeper checks captured lines, applies saved coding and allocates shared costs. Managers approve purchases when required.
Bring documents together
Your colleagues email invoices, upload scans or photograph receipts. Prepare them in one place.
Reuse the accounting decisions
Reuse saved supplier coding and line-item rules. Your finance team checks the detail instead of entering it again.
Get the purchase confirmed
Route invoices to the people who know the purchase. Finance prepares the books while managers give their decision.
What Datamolino does.
Invoice capture and coding, with approvals included. Bank statement conversion also works on its own.
Invoice automation
Capture supplier bills, sales invoices and receipts. Split PDF batches, reuse line coding and check the accounting detail.
Invoice automationInvoice approvals
Choose who signs off and in what order. Require one person or everyone at a stage to approve. Approvals are included in your subscription.
Invoice approvals
Bank statement conversion
Turn statement PDFs into transactions you can check and import. Use bank conversion on its own, without invoice capture.
Bank statement conversionApprove the purchase. Finish the coding.
Let the person who knows the purchase confirm it while your bookkeeper prepares the accounting detail.
The client decides. You finish the coding.
Your client confirms the purchase. Your bookkeeper completes the accounting detail before export.
Your manager approves. Finance finishes the coding.
Your manager confirms the purchase. Finance or your accountant completes the coding before export.
- Reuse saved line coding. Match the same supplier and description, or use your keyword rules when descriptions change.
- Route the purchase decision to the client or manager. Choose the people and stages that fit the invoice.
- Let your bookkeeper finish coding after approval. Enable Keep documents editable and leave automatic export off until an authorised editor has completed the accounting.
Keep your accounting software.
One invoice.
From receipt to accounting.
Follow a supplier invoice through Datamolino.
Upload a PDF, forward an email or photograph a receipt. Keep the original document with the data.
Read supplier details, dates and amounts. Capture individual invoice lines on an eligible plan.
Apply the supplier defaults and line rules you have saved. Check exceptions before export.
The client or manager confirms the purchase in the app or on the web. Skip this step when your workflow does not need approval.
Send the prepared invoice data and original document to your connected accounting software. Complete any final coding before export.
Line-by-line coding.
Without repeat entry.
Code individual invoice lines.
Reuse the last exported coding for the same supplier and exact description. Use keyword rules when part of the description changes.
Split a bill by amount or percentage.
Create lines using fixed amounts or percentages. Apply a one-off split with Xero or QuickBooks, or automate recurring supplier bills.
Check the totals before export.
Edit lines in fullscreen, apply coding in bulk and compare their sum with the original invoice. Resolve differences before they reach accounting.
Different formats.
One accounting process.
E-invoices will not replace every receipt or PDF. Datamolino’s Peppol-ready platform brings them together, so your team can work through the same checks, coding and approvals.
- One place to check the detail.Keep structured e-invoices alongside documents sent by email, uploaded or photographed.
- Your coding rules still apply.Prepare the accounting detail using saved supplier defaults and line-item rules.
- Sign-off when you need it.Collect the purchase approval, finish the coding and send the prepared record to your accounting software.
- Peppol e-invoices
- PDFs and emailed invoices
- Cash receipts
- International invoices
One process for every format
Check Code Approve Export
Use approvals where your workflow needs sign-off.What customers say.
“I moved to Datamolino from Dext (when it was Receipt Bank) around 7 years ago, whilst working in industry, and have never looked back as of today … (albeit, I still have the occasional client on other platforms so I stay curious re: others)”
Dave Sellick
Founder of Sidgrove Accounting
Talk to Lu and the team.
A question about a document or your setup? Lu and the Datamolino support team can help you work through it.
she answered my query, resolved my issue and informed me every step of the way
the customer service is first-class
Compare Datamolino with your shortlist.
Compare the way each product handles your documents, coding and approvals.
Practical guides for your team.
Work through the details before you change your process.
Set up consistent invoice codingDescription matches, keyword rules and the exceptions your team reviews.Separate review, approval and exportDecide what each check covers and who is responsible for it.Agree the workflow with your clientsA practical guide to collecting documents and sharing responsibilities.
Datamolino in 2 minutes
See how a bill moves from upload to your accounting software. This short demo introduces document capture, supplier rules and export.
