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Invoice capture, coding
and approval.

Capture invoices and receipts, reuse your saved coding rules and send prepared data to your accounting software. Invoice approvals are included, so the right person can approve the purchase while your team handles the books.

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14 days free, no payment details needed.

470+published customer reviews

4.9/5Xero App Store 4.9/5QuickBooks Marketplace 4.9/5GetApp

  • Charlie GriffithsXero App Store customer

    Does what it says on the tin, excellent app that I wouldn't be without for recording VAT receipts.

  • Tony LoneraganXero App Store customer

    Datamolino captures bill descriptions and line items which makes it a pleasure to use with Xero.

  • Willem CecchiXero App Store customer

    Great initial service by Lubica from Datamolino.

  • Zahra NazamXero App Store customer

    such an amazing team, very helpful, very professional

  • Tom FairfaxXero App Store customer

    This has really helped cut down our processing time!

  • Alan DavidsonXero App Store customer

    We must have processed around 20,000 invoices on Datamolino now

  • James OnumonuXero App Store customer

    Easy to use and customer support staff Lubica is always so helpful!

  • Natalie BellXero App Store customer

    We are going paperless and I save so much time as I no longer have to key anything in.

  • Robbert SwindenXero App Store customer

    in less than a day he'd sorted the issue out and updated me via email, awesome!

  • Rebecca NewmanXero App Store customer

    I absolutely love Datamolino, it is easy to use, quick and is a great addition to Xero.

  • Daniel AndertonXero App Store customer

    Datamolino and Xero very easy to use, and quick transfer, even on free 10 monthly uploads starter plan.

  • Olly LockettXero App Store customer

    Great tool, saves us lots of time as it outsources / automates data entry.

  • Jane CostiganXero App Store customer

    the help and guidance has been prompt and so helpful.

  • Matt HodgesXero App Store customer

    Michaela was able to quickly resolve my invoice upload query via the chat function.

  • Nikita RadkevitchXero App Store customer

    great and easy software to use. very user friendly.

  • matthew ConstableXero App Store customer

    we save a lot of time that was previously spent typing invoices in manually.

  • Richard BurtonXero App Store customer

    They reduce the processing time for invoices by 100x.

  • Marina BolgerXero App Store customer

    The speed and accuracy at which it converts data is very impressive, even from handwritten and foreign language bills.

  • Karl HoweBluepath, Director

    It saves us time and energy dealing with a wide range of invoices

  • Bob GradonCound & Co, Owner / Managing Partner

    Exceptional customer support from Lucia and Lubica

  • Paul ClarkPaul Clark Accountants, Principal (firm bears his name)

    This is an excellent system which has enabled us to speed up the input of sales and purchase invoices considerably.

  • ClaireGetApp customer

    Datamolino was so easy to set up and even easier to use!

  • Verified reviewerGetApp customer

    Our incoming bills get forwarded by email to Datamolino and shortly after they pop up in Xero ready to be approved and paid.

  • JasonGetApp customer

    Data Extraction is very good, the software is easy to use, chat support feature is excellent and very responsive.

  • WaquasGetApp customer

    it accurately extracts data from invoices and pushes the invoices into our Xero without the need to review

  • MichaelGetApp customer

    Datamolino is absolutely amazing and saves us hours of manual input time every single week in our business.

  • DavidGetApp customer

    Datamolino automates the processing of invoices and bills better than any other product we have tried on the market.

  • Verified reviewerGetApp customer

    A good pricing model means its cheap to use, and it can process sales invoices too.

  • Hana ZainalAccela Pte, Freelance Accountant | Xero Pro

    Datamolino makes my life easier as I dont have to manually extract each invoice

  • Andy HawkinsPropel by Deloitte, Financial Controller (Ascendant); earlier Propel by Deloitte

    The support team are the best around, always get a fast reply with good results whenever I've contacted them!

  • Katriona RichardsonPebbles Bookkeeping, Certified Bookkeeper

    There is no pricing per client, it is based on what you, in my case a bookkeeper uses.

  • Jane MitchellMitch Consulting, Director (now retired)

    It has saved a lot of time as I no longer have to manually input the majority of invoices.

  • Michaela ZeinFantail Accountancy, Director & Accounts Consultant (ICAEW)

    the supplier automation functionality has saved us hundreds of hours of manual data-entry time.

  • Jack, United StatesQuickBooks Marketplace customer

    It's much quicker and more accurate than other Invoice OCR tools I've tried and is genuinely good value for money.

  • CMSUniformsNashvilleQuickBooks Marketplace customer

    I have been able to eliminate a position that was once reserved for hand keying invoices into QB.

  • MichaelandJamieQuickBooks Marketplace customer

    You can literally take a photo of a receipt and it can accurately and automatically go straight into quickbooks with the correct tax codes

  • AndreaQuickBooks Marketplace customer

    It saved me hours from entering invoices accurately.
Read all the reviews

Works with your accounting software.

  • Xero
  • QuickBooks Online
  • FreeAgent

From supplier invoice
to your accounting software.

Follow one invoice as it is captured, coded with your saved rules, approved and exported.

Explore invoice automation

Upload a PDF, forward an email or photograph a receipt. The original document is always kept with the data.

Capture supplier details, dates and amounts, including individual invoice lines on an eligible plan.

Apply saved supplier defaults and line rules. Review any exceptions before export.

The client or manager approves the purchase in the app or on the web. Skip this step when approval isn’t needed.

Send the prepared invoice data and original document to your connected accounting software. Complete any final coding before export.

Used by accounting firms and business teams.

  • Minor Figures
  • HaysMac
  • SportPursuit
  • BKL
  • COPA90
  • TC Group
  • Virgate
  • Wilson Partners
  • Flying Horse Coffee
  • Breedr

What Datamolino does.

Capture and code your invoices, get purchases approved and convert bank statements.

  • Invoice automation

    Invoices and receipts, captured and coded.

    Email, upload or photograph supplier bills, sales invoices and receipts. Datamolino captures the details, splits PDF batches and applies your saved coding rules. Your team checks the result and sends it to accounting.

    Explore invoice automation

  • Invoice approvals

    The right person signs off each purchase.

    Choose who approves and in what order, with one or all approvers at each stage. Approvers sign off on the web or in the mobile app, while your team finishes the coding.

    Explore invoice approvals

Approvals are included with invoice automation.

  • Bank statements

    Statement PDFs, turned into transactions.

    Upload a bank statement PDF and get the transactions back as rows you can check and import into your accounting software. Use it on its own, without invoice capture.

    Explore bank statement conversion

Also available on its own.

Browse all Datamolino features

Every feature in one catalogue, from tracking categories and line-item rules to approvals and bank exports.

Browse all features

What customers say.

“I moved to Datamolino from Dext (when it was Receipt Bank) around 7 years ago, whilst working in industry, and have never looked back as of today … (albeit, I still have the occasional client on other platforms so I stay curious re: others)”

Dave Sellick
Founder of Sidgrove Accounting

Compare Datamolino with Dext
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What makes Datamolino different.

Coding rules saved from your own decisions, approvals included and one inbox for every invoice format.

Code each invoice line once.
Reuse it on the next one.

  • Code individual invoice lines.

    Reuse the last exported coding for the same supplier and exact description. Use keyword rules when part of the description changes.

  • Split a bill by amount or percentage.

    Create lines using fixed amounts or percentages. Apply a one-off split with Xero or QuickBooks, or automate recurring supplier bills.

  • Review the totals before export.

    Edit lines in full screen, apply coding in bulk and compare the total with the original invoice. Resolve any differences before they reach your accounting software.

See the line-item tools

One inbox for every invoice.

E-invoices, PDFs and receipt photos all take the same three steps on their way to your accounting software.

  • Documents arrive

    Peppol e-invoices, emailed PDFs, uploads and receipt photos land in the same inbox.

  • Made ready

    Datamolino captures the details and applies your saved coding rules. Your team checks them.

  • Sent to accounting

    Approved where needed, then sent to your accounting software with the original document.

Explore the invoice workflowSee the mobile app

Approval and bookkeeping handover

Approvals are included in your subscription. The purchase decision and the accounting stay separate, so everyone does their own part.

  • Your team prepares the coding

    Datamolino captures the invoice and applies your saved coding rules.

  • The right person approves

    The client or manager signs off the purchase on the web or in the app.

  • Your team finishes and exports

    With Keep documents editable on, the coding can be finished after approval.

See the approval and bookkeeping handover

Compare Datamolino with your shortlist.

Compare the way each product handles your documents, coding and approvals.

Compare Datamolino with your shortlistBrowse all features

Practical guides for your team.

Work through the details before you change your process.

Set up consistent invoice codingDescription matches, keyword rules and the exceptions your team reviews.Separate review, approval and exportDecide what each check covers and who is responsible for it.Agree the workflow with your clientsA practical guide to collecting documents and sharing responsibilities.
Lubka from the Datamolino support team
LubkaDatamolino customer support

Customer support
from real people.

A question about a document or your setup? Lubka and the Datamolino support team will help you work it through.

4.92 out of 5 from 416 reviews on the Xero App Store

What customers say about our support

  • Willem CecchiXero App Store customer

    Great initial service by Lubica from Datamolino.

  • Zahra NazamXero App Store customer

    such an amazing team, very helpful, very professional

  • Alan DavidsonXero App Store customer

    We must have processed around 20,000 invoices on Datamolino now

  • Robbert SwindenXero App Store customer

    in less than a day he'd sorted the issue out and updated me via email, awesome!

  • Matt HodgesXero App Store customer

    Michaela was able to quickly resolve my invoice upload query via the chat function.

  • Lewis TaylorXero App Store customer

    Staff were very helpful with an email forwarding question.

  • Liu JingkangXero App Store customer

    Very fast and useful feedback by the customer service!

  • Sam TedderXero App Store customer

    Excellent service came back to me straight with the information I needed.

  • Lucy BaytonXero App Store customer

    The support helpdesk was very quick, efficient and helpful in resolving our issue.

  • Blair Fielding-SmithXero App Store customer

    the staff are so friendly and always are willing to help

  • Rosemary AlcuriXero App Store customer

    Anytime there is an issue, a response is received within 5 minutes and sorted out easily.

  • Sean MasseyXero App Store customer

    Not only does the software greatly improve efficiency and speed of data-entry

  • Bob GradonCound & Co, Owner / Managing Partner

    Exceptional customer support from Lucia and Lubica

  • MichaelGetApp customer

    Datamolino is absolutely amazing and saves us hours of manual input time every single week in our business.

  • TessaGetApp customer

    Very easy to import documents via a variety of methods and the customer support is excellent.

  • Verified reviewerGetApp customer

    Even when it's not worked as expected the response from customer service has been awesome and we've worked together to resolve issue.

  • Verified reviewerGetApp customer

    The support team is super responsive and happy to answer any question no matter how obvious or complex

  • Verified reviewerGetApp customer

    The customer service team have helped me on a number of occasions and have gone way above my expectations.

  • Verified reviewerGetApp customer

    They are very quick to answer chats, sort out problems

  • Verified reviewerGetApp customer

    The support staff are amazing, their passion to resolve any issues and ensure that customer is happy is key.

  • Suhita LightwellXero App Store customer

    Datamolino is a good time saver for data entry and the Datamolino team has great customer service for troubleshooting any issues that come up

  • Richard MonjackXero App Store customer

    Issue was quickly sorted and 10 out of 10 for customer service

  • Josh WhittingtonXero App Store customer

    Great support team - very quick to respond and very friendly

  • Darren JonesXero App Store customer

    You feel like a real valued client rather than someone to bill each month.

  • Nilesh UpadhyayXero App Store customer

    Support is very fantastic and solution oriented !!

  • Howard SherbourneXero App Store customer

    it integrates really well with Xero and so easy to use.

  • xSource | Cornelia C. .Xero App Store customer

    The support team was fast and efficient, our issues have been resolved very quickly.

  • Accounts FarnhamXero App Store customer

    This was an extremely professional experience Lucia was very helpful and resolved my problem

  • Matthew RussellXero App Store customer

    Very easy to use, Datamolino takes the hassle of having to enter all your invoices onto Xero manually.

  • Darren BrownXero App Store customer

    Alex even made and shared a video to show me what I needed.

  • Jon JohnsonXero App Store customer

    great product and efficient help when you need it.

  • Shaumiya KirubanathanXero App Store customer

    Michal went above and beyond to help me with my query.

  • David HavelinXero App Store customer

    It's such a convenience to be able to capture receipts on the road with a simple photo and then forget about them.

  • Carl PalinXero App Store customer

    I have tried other software out for processing invoices for clients and DM is by far the best.

  • Mish FramptonXero App Store customer

    Save yourself, money, time and errors by using this software!!!

  • Stephanie MangrichXero App Store customer

    Michal and Alex were very helpful and have great follow up procedures to make sure we're getting the assistance we need.

  • Tessa WestXero App Store customer

    Just started using Datamolino and so far I think it is excellent.

  • Ela MillerXero App Store customer

    Their friendly, knowledgeable and patient approach allow us to resolve the issue and there was no question too silly to be asked.

  • Xero 01 AccountsXero App Store customer

    It's a pleasant experience to use Datamolino.

  • Janelle WallaceXero App Store customer

    what a great product to use & the support is fantastic :)

  • Miguel CalabreseXero App Store customer

    Great software and even better help from the back office team!

  • Andy HawkinsPropel by Deloitte, Financial Controller (Ascendant); earlier Propel by Deloitte

    The support team are the best around, always get a fast reply with good results whenever I've contacted them!
Read all the reviews

See Datamolino
with your own invoices.

Book a demo and we will show you capture, saved coding and approvals with documents like yours. Prefer to look first? Watch the two-minute overview.

Book a demoStart free trial

14 days free, no payment details needed.

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