Create new suppliers in Xero directly from Datamolino and include necessary details such as bank details for batch payments where required.

You can easily navigate from Datamolino to the supplier card in Xero or a specific exported document.

Automatically import and categorize purchase bills, reducing manual data entry and ensuring accurate record-keeping.

Manage credit notes efficiently by importing them directly into Xero, keeping your accounts up-to-date.

Easily import sales invoices from Datamolino to Xero, ensuring all your sales data is accurately recorded.

Manage the approval workflow by setting the status of documents to Draft, Awaiting Approval, or Approved, ensuring proper review and authorization.

Capture and transfer detailed invoice descriptions, providing valuable context and clarity for each transaction.

Import invoices with detailed line items, including quantities, for precise inventory management and cost tracking. Optionally, sync your inventory data between Datamolino and Xero, keeping your stock levels and valuations accurate and up-to-date.

You can batch scan your paperwork. Datamolino can automatically split multi-page PDFs into individual transactions for easier processing.

Datamolino automatically identifies duplicate files during upload and does not process them, ensuring your records remain clean and organized.

If you happen to upload the same bill as digital invoice and later scan the invoice that came with the delivery, Datamolino will detect and resolve duplicate entries, ensuring your financial data is reliable.

Purchase bills and  receipts are just the start. Datamolino can identify credit notes and has a separate subfolder for your sales invoices.

Capture detailed descriptions for expenses, purchases, and sales. It helps you keep track of your expenses more accurately for better financial management.

Where possible, Datamolino captures the tax breakdown-on the bill to make processing multiple tax rates easy.

Extract and process line items for detailed reporting, inventory or easy management of pass-through billable expenses.

Learn more about Line item data extraction.

Datamolino will automatically match each invoice and receipt to the supplier pulled in from your accounting software.

Datamolino learns how you categorise your bills into ledger accounts and tracking categories. You can also preset your own invoice coding for each supplier.

When working on the line item level, you can save time by editing multiple line items at once or set up keyword based rules to automate the line item coding.

It is easy to review if your line items add up to the invoice total. You can spot any discrepancies with Datamolino’s validation widget.

If you collaborate on document processing there is an easy way to discuss a bill by leaving a comment right next to it. No need to email back and forth.

You can set up how you want to categorise your bills and receipts in multiple scenarios. Set defaults for the folder or save presets for each supplier. You can drill down to the line item level and create rules for line items.

You can create all presets upfront or have Datamolino learn how you work as you go.

Sometimes a supplier rule is not enough. Create folders for your organisation to create different automation rules for each folder. This can help you automate based on projects, locations, company branches or departments. You can also create a folder for specific document types (like gas receipts) or for personal expenses.

Automate the export of your data to streamline your workflow. Set up automated exports to ensure that your financial reports are always up-to-date and ready.

Create new suppliers in from Datamolino and include necessary details such as bank details for batch payments where required.

Datamolino gives you a direct link to every exported document. You can easily navigate from Datamolino to your accounting software and never lose your place.

Datamolino supports export of all supported document types into Xero and QuickBooks Online, including Purchase Bills, Sales Invoices, Credit Notes, Bank Transactions.

Capture and transfer detailed invoice descriptions, providing valuable context and clarity for each transaction.

Import invoices with detailed line items, including quantities, for precise inventory management and cost tracking.

Where available, you can sync your inventory data keeping your stock levels and valuations accurate and up-to-date.

You can turn on invoice approval if you need multiple people to review each invoice before pushing it your accounting software. Use Datamolino’s simple approval process or pair it with an app such as ApprovalMax.

Create folders for companies, departments, and projects to manage complex use cases, or create a folder for each company to keep things simple.

Datatamolino allows you to connect multiple folders to the same organisation in Xero or QuickBooks Online, which unlocks more granular user access and automation rules based on departments or projects.

Invite users into specific folders to enhance collaboration and maintain organized access control.

Quickly search for invoices across all your folders. If you are looking for a particular document, you can search your whole account at once without navigating to the specific folder.

Quickly see if a folder has been recently updated or if documents are waiting too long for export into your accounting software. Datamolino shows you the urgency and time gaps on the dashboard.

Get instant assistance through our live chat feature, available to answer your questions and resolve issues in real-time.

Utilize screensharing for more complex problems, allowing our support team to see exactly what you’re experiencing and provide precise solutions.

Ask for a call. Speak directly with our knowledgeable support staff over the phone for quick and effective problem resolution.

If you are into self-help, we have a whole helpdesk full of articles to walk you through all Datamolino features.

If you are more of a visual type, our Youtube as a full playlist of Datamolino walkthroughs to show you the ins and outs of the most important features.