Speed up your bookkeeping workflow

Datamolino brings all your bookkeeping paperwork together, streamlining data capture and automating the pre-accounting process.

Whether it’s a receipt, an invoice, or a bank statement, simply upload it, and Datamolino will extract the data you need and process it into your accounting software.

 

4.9 out of 5 stars on Xero App Store
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Trusted by accountants and bookkeepers

It gets my vote!

“I moved to Datamolino from Dext (when it was Receipt Bank) around 7 years ago, whilst working in industry, and have never looked back as of today … (albeit, I still have the occasional client on other platforms so I stay curious re: others)”

– Dave Sellick, founder of Sidgrove Accounting

Easy to use app that does exactly what it is meant to. Maybe less frills than Dext but priced a lot more competitively and does the job my clients need. Oh, and customer service is absolutely first class.
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Jeremy Hague Director at Cloud Accountancy Limited
I’ve moved over from Lightyear which (in hindsight) was poorly laid out and had clunky functionality. Really impressed with the online and phone support and mostly with the clear intuitive layout
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Phil Melling MBA Director at Lode Products and Services Ltd
Setting up the system is easy and intuitive. Any query I have had has been swiftly and easily resolved by friendly staff who want to assist you. Nothing seems to big or too small for them.
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Margaret Sheppard Specialist Bookkeeper to Trade People

Integrates with your cloud accounting

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Made for businesses, bookkeepers and accountants

With distinct benefits for Business operators, Bookkeepers and Accountants, Datamolino is the vital link that streamlines the bookkeeping process.

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Need the best tool for line items?

Line items have been a Datamolino feature for the past 10 years and we have built a feature set to make processing of line items as efficient as possible.

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Looking for a reliable solution?

Datamolino has a rating of 4,9/5,0 on Xero, QuickBooks Online and GetApp.  Our users consistently comment on quick setup, ease of use, time savings and customer support.

For Business

Datamolino makes it super easy to collect bills and invoices – simply snap a picture with your mobile app, email documents in or upload them via web app.

See the pricing

 

  • Mobile app to snap your receipts
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Collect your bills & receipts

Eliminate paperwork stress! Use the Datamolino mobile app or have suppliers email them directly to your account.

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Manage complexity

Do you run a business with multiple locations, company branches, or projects? Datamolino lets you create individual folders for each unit.

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Save time and effort

Automate the data entry and invoice coding and manage your paperwork with minimum effort

For Bookkeepers
and Accountants

Datamolino will automatically capture all your invoice data, including line items and invoice description. Collect documents from your clients easily and automate invoice coding and categorisation.

See the pricing

 

  • Supports multi-currency
  • Unlimited number of clients
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Handle paperwork with ease

Simplify your paperwork management and automate the time consuming parts of the accounts payable process.

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Collaborate on client accounts

With simple approval structure, folder notes and other features, your teams can easily collaborate on your clients’ accounts

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Automate workflows

Automate data entry and invoice coding, reduce mistakes and eliminate the need for tedious follow-ups.

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DEMO TIME

Save time on research!
Book a free 1:1 session with a product expert.

Save time on researching which competing solution fits your business.

Book a personalized screen-sharing session with our product expert. We will answer your questions and find out how Datamolino fits your workflow.

Datamolino in 2 minutes

Watch a short demo video for a quick overview of Datamolino and its core features.

Watch more videos to see how Datamolino works
Datamolino is a data tool that is transforming how our business operates. Its ability to capture line items and customisation allows us to process invoices into Xero efficiently.
Jatin George
I love Datamolino, it has saved me so much time. The customer service is absolutely fantastic. I have never had a bad experience. I couldn’t recommend Datamolino enough.
Wendy Spiker
Very impressed with the service we receive from these guys, always so polite and helpful and get any queries or problems sorted quickly. Their accuracy is excellent, highly recommend.
Heather O’Reill

Accountancy Matters achieved 80% time savings with Datamolino

With the help of Datamolino, Accountancy Matters  transformed bookkeeping for golf clubs, scaling from 60 to 10,000 docs/month.

Read the case study
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Process your
Invoices, Bills & Receipts

Datamolino simplifies your bookkeeping by extracting data from your financial documents, eliminating the need for manual data entry into your accounting system.

See the pricing

 

Convert
Bank Statements

Easily convert PDF bank statements into clean CSV or Excel format and export the data directly to Xero or QuickBooks Online or other ERP software that accepts CSV or Excel files.

See the pricing

 

You can use Datamolino for Bank Statements as a stand-alone solution or in tandem with its other bookkeeping automation features.
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Why choose Datamolino?

What are the main advantages of Datamolino compared to competitors like Dext Prepare, AutoEntry or Hubdoc?

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High quality data capture

Reliable extraction of bills, receipts, sales invoices and bank statement data.

Invoice descriptions

Capture detailed descriptions for expenses, purchases, and sales. It helps you keep track of your expenses more accurately for better financial management.

Line items

Extract and process line items for detailed reporting, inventory or easy management of pass-through billable expenses.

Speed & Accuracy

The right balance between precision and speed. Where necessary, there is a human in the loop to ensure your data has the quality that you expect.

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Automation from start to finish

Multi-page scan splitting, advanced duplicate detection, automation scenarios based on document origin or document type using folders.

Document ingestion

Upload single or multi-page documents with ease. Batch scan paper documents into one PDF, and Datamolino will split it into individual files. Benefit from advanced duplicate detection to ensure you work with clean, accurate data.

Supplier rules

Datamolino learns how you code your invoices, adapting to your preferences over time. Additionally, you can take control by setting up default invoice coding for each supplier, ensuring consistency and accuracy.

Line item automation

If you opt for line item data capture, you can set keyword-based rules for your most common items or let Datamolino learn how you code line items as you go.

Additionally, you can create line items automatically based on preset rules using the Bill Split feature, which is handy when you need to divide a bill into multiple categories.

Multiple automation scenarios

A unique feature of Datamolino is the ability to connect multiple document folders to the same organization in Xero or QuickBooks Online.

Each folder can have its own automation settings, allowing you to create flexible automation scenarios based on document origin (location, department, person or other criteria) or document type (gas receipts, construction bills, or other types).

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Data processing under control

In addition to automation that helps you handle your repeating documents, Datamolino has tools that allow you to process the outstanding workload quickly with bulk edit options and various presets.

Set default behaviors for data processing

You can set up defaults for ledger accounts, tax rates, tracking categories, due date calculation, and descriptions, either for individual suppliers or the entire company.

Bulk edit multiple bills

Quickly batch process multiple bills using an easy-to-use bulk edit screen. Once satisfied, simply hit export.

Bulk edit line items

You can process multiple lines as one and create rules for future consistency on recurring items.

Auto export

For recurring bills, you can enable auto-export for a hands-free experience.

Straight forward pricing

Pricing fits all budgets and scales with your business.

You only pay for what you use, regardless of the number of users or how many companies you manage. It’s simple and budget-friendly.

Best customer support

Our customer support team is always here for you, from the initial setup and onboarding to providing you with on-demand technical support. Don’t just take our word for it, read below what our customers have to say.

Read the reviews
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Accurate and timely responses

We get the frustration of waiting for answers on. So we offer fast support when it counts.

Acting on your feedback to improve

Datamolino gets better because of our customers. We take your feedback seriously to consistently improve your experience.

Product experts at your fingertips

Our customer support staff are product experts. We understand the importance of getting high quality assistance.

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What the customers say about Datamolino

So what are the review saying? Read what customers have said about Datamolino and why it fits their business.

Read fresh reviews on the AppStore

Easy setup and use

Easy to use and has a great accuracy

“Datamolino captures bill descriptions and line items which makes it a pleasure to use with Xero. It is easy to use and has a great accuracy of data capture. The support staff are very responsive and always happy to help, no question is too big or too small. I would highly recommend Datamolino to anyone who is looking for a straight forward simple solution to automating their invoices.”

– Tony Loneragan

Quick to set up, easy to use

I’m now using Datamolino for two brands and it’s saved us loads of hours and made both our lives, and the lives of our bookkeeper easier. Support is amazing, and the software is quick to set up, easy to use and extremely good value.

– John Hubbard

Easy to navigate

Datamolino is easy to navigate & clear information. Staff is very helpful, efficient and solved any problems quickly.

– Mihaela Cavaleru

Quickness and accuracy

Accurate and efficient

Datamolino is remarkably accurate and efficient. I very rarely come across any errors or glitches. One of the big positives is the ability to find duplicates. Customer Service has always been very helpful and responsive. Although I did have quite a few login issues with the introduction of the two-factor authentication, these have now been resolved. I think Datamalino is one of the best on the market and would highly recommend it. Especially for companies processing a high number or invoices/receipts.

– Carlie Watson

Impressed by accuracy

I’m impressed. I’ve been surprised by the quickness and accuracy with which datamolino extracts datas. The team are very helpful too, would highly recommend 🙂

– Nutan Limbachia

Love the quickness

Love the quickness and accuracy with which datamolino extracts data. I can send pdf in foreign languages. Datamolino does the job as expected. Works with purchases and sales invoices, which was a requirement for me. Very easy to use. Very good support team; special thanks to Adam Milnes – Laurent Magniez

It is very flexible

I like that it has the ability to automatically enter in descriptions as per the invoice and use multiple lines. The quickness and accuracy with which Datamolino extracts data is brilliant it saves me a lot of time on the keyboard. It is very easy to use and to set up. It is very flexible and as a small business I need that.

– Jenny Neale

Saves time

Saved me many hours of data entry

“Datamolino are a fantastic add-on partner to Xero, – I have been using their system for 6 months now and it has saved me many hours of data entry. I find the data extraction is accurate and it will also check for any duplicate invoices. The Datamolino team are very helpful and supportive and I would highly recommend them to any business, bookkeeping or accounting practice to create better workflows. Thank you Datamolino, you make my job so much easier!”

– Nicola Trett

The time it has saved my colleagues is amazing

“Datamolino is a great Xero add on, we use this for all our clients for both purchase and sales invoices and the time it has saved myself and my colleagues is amazing. The accuracy of the information extracted from the invoice once you have set up the defaults is flawless. We would recommend Datamolino to anyone. The customer support is second to none, no matter what the query the team at Datamolino are always quick to respond. Great system, great company.”

– Vicky Allan

It has saved me so much time

I love Datamolino, it has saved me so much time. The customer service is absolutely fantastic. I have never had a bad experience. I couldn’t recommend Datamolino enough.

– Wendy Spyker

Software developers

Integrate Datamolino with your software

Our data extraction and OCR technology is accessible to you also via API as a versatile and cost-effective solution for your business.

Automate your bookkeeping with Datamolino.

Try Datamolino for 14 days free. All functionalities included. No credit card required.

Start your free trial